18-Hole Women’s Association
                                        Guidelines for Tournament Coordinators
                            The Tournament Advisor is Liaison to Tournament Coordinators

          General Guidelines for All Major Tournaments:

           · All major tournaments benefit a charity or non-profit.  With the exception of the Cuda/Solheim Cup
              tournament, Coordinators choose the tournament charity/non-profit, the scope of the charity
              component and a theme for their tournament.
                         The central focus should be on the golf tournament, not the charity/non-profit.
          · The Assoc. subsidizes all major tournaments.  The subsidy is to be used to cover operating costs
               (i.e. decorations, prizes, food).  Any unused portion of the subsidy will be returned to the Association.
          ·  Raffle &/or auction money: 100% will go to the charity/non-profit.
              50/50, Honey Pot & other contest money:   50% will go to the winner & 50% to the Association
          ·  Coordinators are responsible for taking photographs at their event.
          ·  All events should have signup & payment deadlines clearly posted.
          ·  Communicate all information (e.g. deadlines, reminders, results) to the webmaster for the website.
          ·  Events with lunch should post the menu & have a ‘lunch only’ cost.  See the 18-Hole Assoc. Food
              Service Guidelines for important info. Please be sure to notify Social members of those events.
          ·  Space should be provided on signup sheets to indicate additional pertinent information (e.g. dietary
              concerns, playing partners, GHIN #s for Guests).
          ·  If there are skill contests they should be appropriate to all handicap levels (e.g. Longest Drive, flights
              AB; Closest to the Line, flights CD).
          ·  After the event, Coordinators should:
                 1.   Complete the Tournament Budget (template) summarizing all expenses (carts, food, prizes, misc.)
                        income from fees charged, revenue from contests/raffles & amount of Assoc. subsidy used;
                 2.   Write a report for the Tournament Advisor that lists prizes, menu, deadlines; include copies of
                       posters, scorecard, Tournament Budget & other paperwork that would be helpful to the following
                       year’s coordinators.

          Member-Guest (golf pro):
           ·  Association subsidy: $1000*         (*as of Oct. 26, 2023)
           ·  30% of the field should receive tournament prizes (Pro Shop credit/gift cards for guests).  Award: 2
               Gross team prizes + Net team prizes = 30% of the field. (The # of Net prizes varies with size of field).
           ·  If there are skill contests they should be held on separate holes, 1 for members & 1 for guests.
           ·  Scores are posted as ‘C’, competition, scores. No Mulligans or strings should be sold.
           ·  In 2 best balls of foursome (i.e. M-G), play is at 85% (USGA rec.) of course handicap.
           ·  4somes must have 2 mbrs. & 2 gsts. or 1 mbr. & 3 gsts., not 4 Association members.
           ·  The full guest fee is charged for Captains GC members playing as guests.

         Member-Member (Assoc. sched. coord.):
           ·  Association subsidy: $1100*          (*as of May 25, 2021)
               “At least 50% of the allotted money for the Member/Member Tournament be used to defray the cost
               for the luncheon and cart fees.” (minutes of 10/27/11 Board mtg.)

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           ·  30% of the field should receive tournament prizes (Pro Shop credit). Award: 2 Gross team prizes +
               Net team prizes = 30% of the field. (The # of Net prizes varies with size of field).
           ·  If there are skill contests they should be appropriate to all handicap levels (e.g. Longest Drive, flights AB;
               Closest to the Line, flights CD).
           ·  If a Closest to the Pin skill contest is held there should be 2 separate holes (1 for flts. AB/1 for flts. CD).
           ·  Scores are posted as ‘C’, competition, scores. No mulligans or strings should be sold.
           ·  If a raffle is held, do not draw & announce each winner.
           ·  Assoc. perpetual trophies should be on display (pros have cabinet key). The Memorial trophy should
               be presented to the winner.
           ·  Play is better-ball of partners (four-ball stroke play) at 85%  course handicap.

         Cuda/‘Solheim Cup' Association Net Team Match Play:
           ·  Association subsidy:          $425*          (*as of Oct. 26, 2023)
           ·  Benefit for the Ellen & Richard Cuda Women’s Health Center in Hyannis. Ellie Cuda was a founding
               member of the Women’s Association.
           ·  If they choose, coordinators may solicit hole sponsors (holes ‘in honor/memory of’), have raffles, etc. to
               raise additional $ for the Cuda Center.